Project coordinator – Enteric infections group (Vietnam)

By admin on July 24, 2013

  • SumoMe

Position Project coordinator – Enteric infections group
Hours of work Full time
Location Oxford University Clinical Research Unit, Ho Chi Minh City, Vietnam
Responsible to Dr Stephen Baker
Tenure Contract for one year with possibility of extension, on completion of a 2-month probation period.
Background Oxford University Clinical Research Unit (OUCRU) is based at, and works in partnership with, the Hospital for Tropical Diseases in Ho Chi Minh City. The core research areas of the unit are dengue, central nervous system infections, enteric infections, malaria, influenza, tuberculosis, and HIV.
Job summary The successful candidate will work within the enteric infections research group and will be under the supervision of Dr Stephen Baker. The principal component  of this position  will be the coordination of a study designed to investigate the causes of diarrhoea in children in Ho Chi Minh City. Specifically, the candidate will help set up and manage the follow up of a cohort of 1,000 children living in district 8. The project coordinator will be required to oversee the daily management of the cohort study and interact with medical staff, clinicians, scientists and regulatory bodies. The project coordinator will be responsible for control and organization of the master database to ensure all collected data are entered accurately and accessible to investigators. In addition, the post-holder will undertake other related activities as instructed by Dr Baker. There will be opportunities for the candidate to receive additional academic and non-academic training, provided they meet unit requirements.
Other requirements Good time-keeping, a good and responsible working attitude, patience, commitment, honesty, an attention to detail, knowledge of epidemiological methods, and a sound understanding of scientific research are essential.
Key responsibilities and tasks
  • Understand relevant clinical research protocols and regulatory requirements.
  • Translate study documents (Vietnamese – English – Vietnamese).
  • Develop standard operating procedures to control the quality of study conduct.
  • Organize logistics of study materials including patient files, samples, data and other materials.
  • Plan, implement and coordinate all aspects of data collection, recording and source documentation, as per unit policy and ICH/GCP guidelines.
  • Train study staff and investigators in protocols and relevant procedures including those for laboratory samples, data collection and recording, medication and patient assessment.
  • Execute study-related administrative tasks, such as collection of data and regulatory documents, managing reimbursement for patients and study staff, filing or retrieving files, maintaining patient charts and supply inventories, etc.
  • Verify that data entered on to the CRFs is complete and consistent with patient clinical notes, known as source data/document verification.
  • Coordinate patient visit schedules as per study protocol.
  • Supervise the conduct of the study to ensure compliance with the principles of Good Clinical Practice, which will involve visiting the study sites on a regular basis.
  • Track study progress and identify problems.  Report to stakeholders as required.
  • Liaise with sponsors for monitoring/audits. Write, file and collate trial documentation and visit reports with respect to monitoring.
  • Participate in group meetings to share experience and contribute to the knowledge of others in the team.
  • Attend career training to improve skills and update relevant knowledge.
  • Other tasks as required.
Qualifications Relevant BSc or MSc
Person specification
  • An interest in clinical science, public health and/or epidemiology
  • Professional knowledge and skills
  • A minimum of one year experience in scientific research/project coordination
  • Excellent record-keeping skills
  • A good working grasp of spoken and written English and Vietnamese
  • Highly organized, patient, dedicated, motivated, tactful, understanding,  disciplined and mature
  • Good IT skills. Particularly MS Office: Word, Excel, PowerPoint, Access
  • Keen to develop professionally and academically
  • Capacity to work under pressure
  • Ability to work in a team and interact with colleagues
  • Collegiate and helpful
  • Enthusiastic
Working conditions This post is based at the Hospital for Tropical Diseases, HCMC, Vietnam. Working hours are 37.5 hours per week. Overtime may be required on weekends, depending on time demands.
How to apply Interested qualified candidates are invited to send their curriculum vitae and cover letter in English, including copies of relevant certificates, either by email or by post to the following address: Email:
Please include in the cover letter the following:

  • A detailed description of your education, training and/or employment history
  • An outline of what you think you can bring to the group
  • A description of your strengths and weaknesses
  • Your goals in science over the next 3-5 years
Contact Oxford University Clinical Research Unit
Laboratory of Clinical Science
Hospital for Tropical Diseases
764 Vo Van Kiet, Ward 1, District 5, HCMC
Tel: 39237954
Attn: Ms. Tran Thi Hoang Chau
Deadline for submission 28  Jul 2013